Procedure followed in the decision making process including channels of supervision and accountability
| Sl No | Matter | Decision making authority | Procedure | Channels of supervision | To whom accountable |
| 1 |
Recruitment Group- A Posts and Faculty positions
Group- B, C posts
Group- D posts |
Executive Council
|
Advertisement Screening of Applications / Written Test/ Trade Test/Interview (Group A only)
|
Asstt. Registrar/ Registrar / Vice-chancellor
Asstt. Registrar / Registrar Asstt. Registrar/ Registrar |
UGC/MHRD
|
| 2 |
Approval of Estimates of construction work.
|
Executive Council Finance Committee
|
Estimates prepared on SOR, APWD/ CPWD Discussion in the Building Committee and decision taken.
|
UE
AE, AR, Registrar, VC, Building Committee, Finance Committee, Executive Council
|
Building Committee / Finance Committee/ UGC
V.C
|
| Sl No | Item | Decision making authority | Procedure | Channels of supervision | Accountable to |
| 3 |
Purchase & Printing
|
Tender & Purchase Committee Of value below Rs. 25,000 by Registrar Finance Officer, Controller of Examinations |
NIT/ Quotation/C.S DGSD Rates are also considered.
|
S.O/ AR/HoD/ Joint Registrar/ F.O/ Registrar /COE
|
V.C /UGC
|
| Purchase above 1 lakh through e-tender |
Opening of tender Standing Committee/ Purchase Committee Approval by VC Issue of work order
|
SO/AE/System Analyst/SO/AR/Registrar |
V.C |
||
| 4 |
Financial Sanction
Payment of Bills Budget Annual Accounts
Creation of post
Investment Policy |
Vice-chancellor
Registrar/ F.O/ V.C
F.C, EC F.C, EC
F.C/ EC
F.C |
HoD/ Concerned section submits proposal to F.O F.O processes and issues sanction with the approval of V.C
After internal audit is done, accounts are prepared and then placed before F.C/ EC. Then sent to AG Audit.
All proposals are placed before FC / EC
|
SR/ F.O./ Registrar / V.C
F. O / V. C
F.O/ Registrar
F.O / Registrar |
F.C/BoM Funding Authority.
BoM/UGC/ MHRD
UGC
BoM/ UGC |
| 5 |
Academic matters
Examination
Admission
Library |
EC , Academic Council School Board Board of Studies Deans of School Heads of Departments
V.C/ Deans/ COE/ HODs
Central Admission Committee DSW/ VC V.C/ Library Committee |
Proposals are discussed and recommended from the department to the next higher authorities in the order of hierarchy.
Matters related to Examinations are processed as per regulations. Admission Test / Viva-voce/Conselling
Librarian submits proposals to Library Committee through V.C. |
Supervised at all levels.
Teachers/ HoD/ CoE/Examination Committee/ V.C
CoE/ HoD/ DSW/V.C
Librarian/Library Committee /V.C |
BoM, UGC, MHRD.
EC/ Academic Council/ UGC/ MHRD
V.C/ UGC
V.C/ EC |
| Sl No | Item | Decision making authority | Procedure | Channels of supervision |
Accountable
|
| 6 | Transport | V.C/ Registrar |
Negotiation with SNT for buses For private vehicle NIT issued. Lowest rates accepted
|
S. O/ A.R/ DR /Registrar |
V.C./F.C /EC / UGC |
| 7 | Hostel Management | Warden/ Dean, Student Welfare | Hostel Rules |
Prefect/ warden/Provost/ DSW/ VC
|
DSW/ VC |
| 8 | Security | Security Officer/AR/Registrar/VC |
NIT issued Security agencies and selected and work on contract allotted ( out sourcing)
|
Committee/ Registrar / V.C | V.C |
| 9 | Cafeteria | Cafeteria Committee |
NIT issued . The Committee selects and approves contractor. |
A.R/DSW/ Registrar/ V.C | V.C/ Registrar |
| 10 | Health Centre | Sr. Medical Officer | As laid down rules. |
SMO/ Registrar
|
V.C |
| 11 | Sports Committee | Sports Coordinator | Usual norms are followed. | Sports Coordinator | V.C |
| 12 | Guest House | AR/Registrar/ V.C | As per existing rules. | AR/Registrar/ Registrar/ V.C | V.C |